Workflow Automation
Workflow Automation & AI Agents
n8n, Make and Zapier builds that connect your existing tools so data moves by itself. API integrations, pipelines and AI agents that handle the repetitive decisions.
Stop copy-pasting between apps all day.
- Free audit before you commit
- Fixed quote, agreed in writing
- Built in accounts you own
The problem
What it looks like before we start.
“I type the same details into three systems.”
A lead comes in, and someone re-enters it into the CRM, the spreadsheet and the invoicing tool. Every day.
“Things fall through the cracks when we get busy.”
Follow-ups, order updates and reports depend on someone remembering. Busy weeks mean dropped balls.
“I didn’t start a business to do data entry.”
Hours every week moving information between tools that were never connected.
What we build
Deliverables, not buzzwords.
- n8n, Make and Zapier workflow builds
- API integrations between your existing tools
- Lead-capture pipelines: form to CRM to instant notification
- Order processing and fulfilment automation
- Scheduled, automated reporting across systems
- AI agents that triage, draft and route routine work
How it works
From first call to handover.
- Step 01
Map the workflow
We chart how data actually moves through your business and where humans are acting as the glue.
- Step 02
Fixed quote
You approve a written scope and price before we build anything.
- Step 03
Build and test live
Workflows run against your real tools with test data first, then go live in stages.
- Step 04
Handover and support
Documentation, a walkthrough, and we stay available after delivery.
Tools & platforms
- n8n
- Make
- Zapier
- OpenAI
- Airtable
- Google Cloud
Recent builds
Proof it works.
Export Documentation System
Invoice, packing list and shipping docs re-typed per order.
Result · One form fills and prints the full linked document set.
Media Plan & Invoice Tracker
Annual media planning inconsistent across locations.
Result · Standardised planning workbooks with automatic syncing.
FAQ
Workflow Automation: common questions
Do we need to change our software?
Almost never. The point of workflow automation is connecting the tools you already use. If a tool has an API — or even just email — we can usually wire it in.
What is an AI agent in practice?
A small automated worker that handles a repetitive decision: reading an enquiry, drafting a reply, tagging a lead, routing a ticket. It does the first 80% and a human approves the rest.
What are the ongoing costs?
The build is a fixed one-off quote. Platform fees (n8n, Make, Zapier) depend on volume — we design for the cheapest tier that reliably does the job.
What happens if a workflow breaks?
Builds include error alerts so failures surface immediately instead of silently. Support is available after handover if you want us on call.
Free automation audit
Ready to fix this with Workflow Automation?
We'll tell you exactly what can be automated and what it costs. No charge, no obligation.
Replies within a few hours · mubashar@rulesol.com
- 01
Send one process
The spreadsheet, workflow or follow-up that wastes your time.
- 02
Get a written plan
What can be automated, how, and a fixed price.
- 03
Decide, no pressure
The quote stands whether or not you go ahead.